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The extensive collection of Rolls-Royce and Bentley Cars, car and aeroplane engines, model cars and memorabilia is housed in The Archive at the headquarters of The Foundation at Bill AllSep House, Rowville, Melbourne.

National Register of Donated Items

The Collection Policy of the Sir Henry Royce Foundation has been lodged with the Department of Communications and the Arts under the Taxation Incentives for the Arts Scheme. That Collection Policy is as follows:

1. Statement of Purpose

To collect, document and exhibit any objects whatsoever illustrating or connected with the science of mechanical engineering and especially related to the work of the late Sir F. Henry Royce.

2. Scope of the Collection

The collection is to include such items as:

2.1 The published and unpublished records of the experiments, research and work of the late Sir F. Henry Royce.
2.2 Any objects whatsoever illustrating or connected with the science of mechanical engineering as it relates to Sir F. Henry Royce.
2.3 Those items that illustrate the activities associated with motor car manufacture, sale and distribution.

3. Method of Acquisition

The Foundation can acquire objects for collection by donation, bequest, purchase or transfer subject to the following:

3.1 All donations and purchases must be approved by the Trustees.
3.2 All items received must be free to display, treat and where necessary deaccession.
3.3 No conditional loans can be accepted, where in the opinion of the Trustees this creates a conflict with the Foundation objectives.
3.4 The Trustees are required to consider the following criteria before approving acquisition of an object:
3.5 Relevance
Is the object relevant to the Foundation's aims and objectives? Does it fall within the scope of the Foundation collection policy?
3.6 Documentation
How much information is available on the object/collection? Priority is to be given to objects with associated documentation and support material.
3.7 Condition
The condition of the object must be taken into consideration when acquiring material. Badly damaged material will not normally be accepted into the collection.
3.8 Storage
Is there safe, secure storage space available to store the object?
3.9 Display
Can the object be displayed? Are there any legal or conservation restrictions that prevent the object being displayed?
It should be noted that not all Foundation objects will normally be on permanent display.
3.10 Duplications
Objects that duplicate items already in the collection will not be accepted unless they are of superior condition and/or of historic value. In such a case the duplicate may be considered for deaccessioning.
3.11 Legal Requirements
Is there legal title to the object? Can the donor/vendor legally donate or sell the object?

4. Collection Care - Documentation, Conservation and Storage

The Foundation aims at all times to-maintain an effective documentation system [see link below]. All Record of Gift forms, receipts, Foundation registers and catalogue information will be kept in the Foundation files. These files will be held on Foundation premises, if possible. The Foundation aims to achieve high standards of collection, care and storage.

5. Deaccessioning and Disposal Procedures

5.1 Any proposal for deaccessioning an item in the Foundation's collection is to be initiated by the Honorary Archivist or one or more of the Trustees.
5.2 The deaccession proposal shall be prepared in writing by the Honorary Archivist and must include: full catalogue particulars of the item; full particulars of the Foundation's title to the item and the circumstances of its acquisition; information as to any prohibitions or restrictions on deaccessioning including statutory restrictions, if any; reasons for the proposed deaccessioning; and, estimated current market value of the item if same exceeds $500.00 (or such other greater sum as the Trustees may from time to time decide).
5.3 The deaccessioning of the item shall be considered at a meeting of the Trustees and shall be approved in principle on a majority vote of the Trustees.
5.4 Upon such approval in principle, the Trustees shall cause a Notice of Intended Deaccession (NID) of the item to be published in the Commonwealth Government Gazette.
5.5 The NID shall allow a period of 30 days from the date of its last publication to enable representations to be made in writing either in favour of or against the deaccession of the item.
5.6 The Trustees must take into account representations received at a meeting of the Trustees in approving or disapproving the deaccession of the item on a majority vote of the Trustees.
5.7 An item approved for deaccession as above shall be disposed of by one of the following means: internal transfer, e.g. some or all of the component parts of the item to be used in restoration of other collection items; transfer to another public or cultural institution; exchange with another public or cultural institution; sale by public tender; sale by public auction; or, destruction.

6. Loans

The Foundation will lend and borrow material to help meet its statement of purpose on accordance with the Trustees' criteria as established from time to time.

7. Review

The Foundation will review its collection policy every three years.